Crew Assistant

OVERALL, PURPOSE OF THE ROLE

The Crew Assistant will be responsible for the execution of the mobilization process of seafarers of particular nationalities. The role is also responsible for coordinating with training centers and medical providers when necessary as well as contacting seafarers on the process of mobilization.

KEY RESPONSIBILITIES:

•    Ensures timely processing of visa and other formalities relating to the joining crew.
•    Ensures that all the pre joining documents are complete, checked and verified as genuine as per the applicable requirements.
•    Responsible for the pre-joining preparation of approved personnel: certification, courses and tests, medical examination appointment.
•    Maintains contact with personnel while on leave and during mobilization.
•    Responsible for making all Training enrollments.
•    Maintaining accurate and up to date records in ShipSure Crewing and uploading documents if required. 
•    Responsible for processing flag state document applications and maintaining control procedures.
•    Provides administrative assistance to other members of the Crew Cell.
•    Performs any other matters as may be required by the Crew Supply Manager in the efficient running of the Office.

ESSENTIAL:

•    Excellent communication (oral and written) skills. 
•    Thorough awareness and good understanding of cultural and diversity issues. 
•    Good organisational and planning skills. 
•    Proven ability to work to, and meet, tight deadlines. 
•    Must possess at least a Vocational Diploma / Short Course Certificate, Bachelor’s/College Degree from any field.
•    Good computer operating skills including word processing and spreadsheet experience. 
•    Excellent interpersonal skills with the ability to engage and interact with people at all levels.
•    Keen attention to details .

DESIRABLE:

•    Minimum 1 year of relevant experience in a similar role preferably in Subsea/Marine/Offshore Construction Industry.

OUR VALUES/LEADERSHIP EXPECTATIONS:

Our values describe how we carryout our roles.These are the promises we make to our customer and our colleagues alike.